Privacy Policy

1. Introduction

Q7ai Consulting LLC ("Q7ai," "we," "us," or "our") operates this website to provide information about our managed IT, cybersecurity, cloud, networking, connectivity, and related technology services, and to receive inquiries, quote requests, and newsletter subscriptions.

This Privacy Policy describes the personal information we collect through the website, how we use it, and the choices available to you. It applies to information collected via this website and the forms on it. It does not describe every engagement that may occur later under a separate client agreement.

By using this website or submitting a form, you acknowledge that your information will be handled as described here.

2. Information We Collect

We collect the information you choose to provide through our website forms, and limited technical information needed to operate the site and reduce abuse.

Contact form

When you send a sales inquiry or support request through our Contact page, we collect:

• Full name
• Email address
• Phone number and country code
• Message
• Inquiry type (sales or existing-client support)
• Optional pricing or budget range

Newsletter signup

When you subscribe to Q7ai Insights, we collect your email address.

Quote and consultation booking

When you request a structured quote or book a consultation, we collect:

• Full name
• Work email address
• Company name
• Phone number
• Optional job title, industry, and notes
• Consultation topic
• Meeting type and duration
• Preferred date, time, and time zone

Technical information

When you submit a form, our systems may process your IP address and related request information to limit repeated submissions and help prevent spam or abuse. Your browser may also send standard technical details as part of ordinary web requests, such as browser type and the page you are visiting.

This website does not currently operate a client login that collects or stores account credentials. The website also does not process payments.

3. How We Use Your Information

We use the information described above to:

• Respond to inquiries and support requests
• Process quote and consultation requests
• Schedule and confirm requested meetings
• Manage newsletter subscriptions
• Send transactional and confirmation emails related to your submission
• Send insights emails if you subscribe to our newsletter
• Help prevent abuse, spam, and excessive automated requests
• Operate, maintain, and secure the website
• Comply with applicable legal obligations and keep appropriate business records

We use the information you submit for the purposes connected to that request. We do not use submitted form information to run advertising campaigns or to profile visitors for advertising.

4. How We Store and Protect Your Information

Contact submissions, newsletter subscriptions, and quote or consultation requests are stored in our business database so we can respond, schedule meetings, and maintain records of those requests.

We also send copies of relevant submission details by email to our operations team so we can follow up. Confirmation messages may be sent to the email address you provide.

We take reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, disclosure, alteration, or destruction. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

5. Email Communications

Depending on how you use the website, we may send:

• Internal notification emails to our team when you submit a contact, newsletter, or quote request
• Confirmation emails to you after a contact or consultation request
• Newsletter and insights emails if you subscribe

Confirmation and request-related emails are sent so we can acknowledge your submission and share next steps. Newsletter emails are sent only if you provide your email address for that purpose.

To stop receiving newsletter emails, contact us using the details in the Contact Us section. We will process opt-out requests for the newsletter list we maintain.

6. Cookies and Tracking Technologies

Based on the current website implementation, Q7ai does not set analytics cookies, advertising cookies, or tracking pixels. We do not use Google Analytics, Google Tag Manager, or Meta Pixel on this website. We also do not use localStorage or sessionStorage to store personal information.

Your browser may still communicate with third-party services that deliver fonts or images when those resources load. Those providers may receive standard technical information, such as your IP address, as part of a normal web request.

7. Third-Party Services

We use a limited set of service providers to operate this website. These providers process information only as needed to perform their role:

• Email delivery. We use an email-sending service to deliver team notifications, confirmation messages, and newsletter emails.
• Database hosting. Submitted form information is stored in a database used to operate our website and business records.
• Website and content delivery. The website may load fonts from Google Fonts and images from Unsplash on certain pages. Those providers may receive standard technical request information when those resources are loaded.

We do not currently use a customer relationship management platform, payment processor, advertising network, or analytics suite on this website.

8. Data Sharing and Disclosure

We do not sell personal information. We share information only as needed to operate the website and respond to your requests, including with:

• Service providers that send email or host our database
• Members of our team who need the information to respond, schedule a meeting, or manage a subscription

We may also disclose information if we believe it is required to comply with applicable law, a legal process, or a lawful request, or to protect the rights, safety, or security of Q7ai, our clients, or others.

9. Data Retention

We retain personal information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, provide requested services, maintain appropriate business records, resolve disputes, enforce agreements, and comply with applicable legal obligations.

If you ask us to delete information we hold about you, we will review the request and honor it where we are able to do so, unless we need to keep the information for a legitimate business or legal reason.

10. Your Privacy Rights

Depending on your location and applicable law, you may have certain rights regarding personal information we hold about you. These may include the right to:

• Request access to personal information
• Request correction of inaccurate information
• Request deletion where applicable
• Request information about how your data is processed
• Withdraw consent where processing is based on consent
• Object to or restrict certain processing where applicable
• Opt out of newsletter communications

To make a request, contact us using the details below. We may need to verify your identity before fulfilling a request. This Privacy Policy does not claim that any particular privacy law applies to every visitor.

11. Children's Privacy

Our website is intended for business use. It is not intended to knowingly collect personal information from children where prohibited by applicable law. If you believe a child has submitted personal information to us, please contact us and we will take appropriate steps to review and, where required, delete that information.

12. International Data Transfers

Q7ai Consulting is based in the United States. If you access this website or submit a form from another country, your information will be processed in connection with our U.S. operations.

Some of the service providers we use to operate this website, such as email delivery, database hosting, and content-delivery services, may process information in locations other than your own. We do not control the specific locations of those providers' systems.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, or applicable legal requirements. When we make changes, we will update the "Last Updated" date on this page.

We encourage you to review this page periodically. Continued use of the website after an update constitutes acknowledgment of the revised policy, except where applicable law requires a different process.

14. Contact Us

If you have questions about this Privacy Policy, want to make a privacy request, or wish to opt out of newsletter emails, contact Q7ai Consulting:

You can also reach us through our Contact page.

This Privacy Policy is provided for informational purposes and is not legal advice.